GENERAL TERMS AND CONDITIONS

General Terms and Conditions for download: As of October 2024

GENERAL TERMS AND CONDITIONS IN SHORT FORM

1. Place and organizer

The event will be held under the name CULTIVA HANFEXPO. 

Organizer of the exhibition „ CULTIVA HANFEXPO“ is the company

Cultiva Hemp Expo GmbH
Pfadenhauergasse 4/8
A-1140 Vienna

called Organizer for short.

Contact

Phone number +43 1 3950899-0
Mail office@cultivahempexpo.com

Event location

The event will take place in the following location:

MARX HALLE
Karl-Farkas-Gasse 19
A - 1030 Vienna

Opening hours

The opening hours of the event are:

03^rd- 05^th October 2025
Friday, October 03^rd | 12:00 – 20:00 
Saturday, October 04^th | 11:00 – 19:00 
Sunday,  October 05^th  | 11:00 – 18:00 

The organizer retains the right to change the start and duration of the exhibition without the exhibitor being able to derive any claims against the organizer (e.g. withdrawal, compensation).

The organizer uses the event area on the basis of a rental agreement with the
HEY-U! Mediagroup
Helmut Qualtinger Gasse 2
Marxbox - Stiege 1
A – 1030 Vienna 

2. Registration and conclusion of contract

Interested parties can register for participation in the event online via the website, by e-mail or verbally. Registration is initially considered a non-binding inquiry. Upon receipt of the registration, the organizer will submit a written or verbal offer to the exhibitor. This offer can be accepted by the exhibitor in writing, by e-mail or verbally. Acceptance of the offer shall constitute a legally binding contract between the exhibitor and the organizer. Acceptance of the offer with reservations is invalid. Deletions, additions and amendments in the offer and in the trade fair conditions are invalid. Following acceptance, the exhibitor shall receive a written order confirmation from the organizer.

3. Registration, acceptance of the application

National and international exhibitors whose exhibits correspond to the theme may be admitted. The organizer shall decide on the exhibitor‘s admission to the event at its own discretion, taking into account the space capacities, the purpose and the structure of the event. The organizer may require the exhibitor to submit a list of goods. Admission is granted by means of a written order confirmation by the organizer, as is the allocation of space, which may take place at the same time as or after acceptance of the offer. The organizer is not obliged to justify refusals to conclude exhibition contracts and does not grant exhibitors any exclusion from competition. In the interest of the event (trade fair), the organizer is entitled to assign a booth in a different location, to change the size of the booth, to relocate or close entrances and exits to the exhibition grounds and halls or to make other structural changes in deviation from the order confirmation and space allocation. If the booth rent is reduced as a result, the difference will be credited or refunded to the exhibitor at the discretion of the organizer. Further claims, in particular claims for damages against the organizer, are excluded. If, for any reason, the organizer cannot provide a stand that has already been allocated and cannot offer a replacement, the exhibitor shall only be entitled to reimbursement of the actually paid booth rent.

4. Cancellation terms

In the event of cancellation (withdrawal) of the registration, the exhibitor shall pay the following cancellation fees to the organizer: Up to 12 weeks before the start of the trade fair 50% of the agreed stand rental fee, from 12 weeks before the start of the trade fair 100% of the agreed stand rental fee, in each case plus taxes, duties, other ancillary costs and any costs already incurred for technology and services ordered. The cancellation fee is to be paid as a fixed compensation regardless of fault, whereby the exhibitor waives the right to a reduction of the compensation claim, in particular the right to judicial mitigation for whatever reason, including the right to equalization of benefits. The exhibitor acknowledges that the cancellation fee must also be paid if the organizer succeeds in renting or selling the exhibition stand to a third party. This does not affect the right to claim damages in excess of the agreed cancellation fee. The due date of the cancellation fee plus any additional payments shall be determined by the cancellation invoice.

5. Prohibition of assignment

Prohibition of assignment The exhibitor is not entitled to assign claims arising from the exhibition contract with the organizer to third parties. Even partial transfer of the stand requires the express written consent of the organizer and is only permitted against payment of a co-exhibitor fee.

6. Sponsoring

Separate terms and conditions apply to sponsorship agreements. The acceptance of a sponsorship offer by the sponsor - regardless of whether in writing, by e-mail or verbally - constitutes a binding contract. After confirmation of the contract, 100% of the total amount will be invoiced. Cancellation or withdrawal from the sponsorship agreement is excluded. The sponsor undertakes to provide the agreed services in full and to pay the sponsorship fee defined in the offer.

7. Invoicing and payment terms

After admission (acceptance of registration) 50% of the total amount is due, the remaining 50% is payable 12 weeks before the event. Invoices issued after this date are due immediately at 100%. The exhibitor is obliged to pay all costs for ancillary services upon invoicing, whereby the organizer is entitled to demand advance payment for these services. For changes to invoices already issued by the exhibitor, an amount of EUR 25 plus 20% VAT will be charged per change. In any case, an invoice may specify different terms and dates of payment, which are binding for the exhibitor. All payments shall be made in euros. The timely payment of invoices and any registration fee as well as the settlement of any outstanding claims from previous events are prerequisites for the handover of the allocated stand. Any objections to the invoice must be made within five working days of receipt. After this time, the invoice shall be deemed approved; complaints received after this time shall be invalid. In the event of late payment, 12% interest p.a. from the due date and EUR 20.00 per reminder letter shall be agreed. Any dunning and collection costs incurred shall be reimbursed to the organizer, irrespective of whether the dunning procedure is carried out by the organizer itself or by a third-party contractor. This shall not affect the costs of legal action and execution to be determined by the courts. Dunning and collection expenses charged to the organizer by third parties shall in any case be borne by the exhibitor. The exhibitor is not entitled to withhold payment of due invoices due to counterclaims of any kind whatsoever, to refuse payment or to offset against them.

8. Taxes, fees and charges

All taxes, fees and charges, in particular VAT, legal fees and advertising fees, shall be borne by the exhibitor. All prices quoted are net prices.

9. Reservations

If it becomes impossible to hold the event in whole or in part due to an unforeseen event for which the organizer is not responsible, or if the event cannot be held as planned, in particular due to terrorist attacks, natural disasters, epidemics, officially ordered evacuation or closure, structural changes on the part of the lessor, water damage or other force majeure, the organizer shall be entitled to withdraw from the contract. In the event of force majeure, the organizer is obliged to inform the exhibitor immediately of the partial or complete impossibility of holding the event. The organizer also has the right to cancel the trade fair/exhibition if the expected minimum number of registrations is not received and it is economically unreasonable to hold the event as planned. If, for reasons for which the organizer is not responsible, the trade fair cannot be held or can only be held in part or at other times, the exhibitor shall not be entitled to compensation. The organizer may retain up to 25% of the booth rental fee from the exhibitor as a processing fee. Claims for damages of any kind by the exhibitor against the organizer are excluded, as is the assertion of further claims by the exhibitor against the organizer. The exhibitor reserves the right to prove that the organizer has suffered less damage or no damage at all as a result.

10.House rules

The organizer‘s house rules must be followed.

11. General provisions, place of jurisdiction, place of execution

The substantive law of the Republic of Austria shall apply exclusively, excluding the conflict of law rules and the UN Convention on Contracts for the International Sale of Goods. The exclusive place of jurisdiction and place of performance for both parties is Vienna. The invalidity of individual trade fair and exhibition terms and conditions shall not affect the validity of the remaining provisions. The contract shall therefore not be terminated. An invalid trade fair and exhibition condition shall be replaced in good faith by a provision that comes closest to the purpose of the invalid condition and corresponds to the achievement of the economic purpose of the trade fair and exhibition conditions.